File preparation
Preparing your book files
A thoughtful file handoff gives your book a better start. Here is what to gather before production, even if a few details are still undecided.
1. Start with the complete manuscript
Keep the draft together, with chapters clearly marked, a working title and page numbers. Read through it once and list any questions. A Word document is a useful starting point for layout, but its current page count is not necessarily your finished-book page count.
2. Confirm the book before exporting
Discuss finished trim size, binding, interior color and paper with M&K. Layout depends on those choices. Include front matter, back matter and intentional blank pages when you count the finished interior.
3. Prepare the interior PDF
Export single pages in reading order, rather than imposing printer spreads yourself, unless M&K requests otherwise. Keep dimensions consistent. Check that text is readable and not cut off, and review images at their intended printed size. Ask M&K for the required margins, bleed and PDF export settings for your order.
4. Treat the cover as a separate file
A front-cover image is a concept, not a complete print cover spread. The production file may include back cover, spine, bleed, and binding-specific allowances. Wait for the confirmed template and paper specification before finalizing spine width. Hardcover wrap and dust-jacket needs differ from paperback covers.
5. Keep finishing art identifiable
Tell us which elements should receive foil, embossing, spot UV or other finishes. Keep the finishing artwork separate or clearly identified as M&K requests, and check that it lines up with the printed cover. A screen preview alone cannot confirm every finishing requirement.
6. Review the proof, not just the upload
Check the version, page order, title, spelling, images and cover alignment before approving a proof. A first-look report helps you prepare; it does not replace the human proof-approval step.
A few terms you will hear
- Trim size
- The finished dimensions of the interior page after cutting.
- Bleed
- Artwork extending beyond the cut edge so a slight cutting variation does not leave an unintended white border.
- Prepress
- The preparation and checks between your files and printing. Required checks depend on the job.